Finance & Administration Officer- SPC/GIZ Coping with Climate Change in the Pacific Island Region (CCCPIR)

EXTERNAL VACANCY NOTICE

The German Agency for International Cooperation (GIZ) wishes to recruit a suitable candidate for the position of Finance & Administration Officer for the Coping with Climate Change in the Pacific Island Region (CCCPIR) to be based in Port Vila.

Finance & Administration Officer- SPC/GIZ Coping with Climate Change in the Pacific Island Region (CCCPIR)

The Incumbent is responsible for:

1. Supporting CCCPIR Vanuatu with the proper execution of administrative and Finance duties in accordance with GIZ rules and regulations;
2. Ensuring transparency and accountability in dispensing CCCPIR funds;
3. Ensuring good communication and flow of information with CCCPIR Suva, Fiji based team and PAU-Suva, Fiji;
4. Providing administrative, logistical, and communication support for the implementation of CCCPIR activities.

Major Functions/Duties: 

1. Handles all Accounting and Financial Management related matters for the Programme
2. Support with logistical preparation of workshops, seminars, presentations, visiting missions, field trips
3. Maintain electronic catalogue/filing system and database on all external information, data, reports, activities, processes, and projects that may be of relevance to the project.
4. Maintain inventory of the Programme
5. Prepare Vouchers, undertake verification of all invoices and processes payments in line with financial rules of GIZ
6. Ensure quality and accuracy checks and the timely submission of acquittals like receipts, invoices with supporting documents and reports are done using WINPACCS software.
7. In close consultation with the Vanuatu-based Programme Coordinator, draw up regular budgets and funding request for activities within Vanuatu and ensure timely submission to CCCPIR, Suva, Fiji Office.
8. Reconcile the GIZ Vanuatu bank account on a regular basis and monitor bank account balance closely.
9. Conduct procurement in accordance to GIZ rules and regulations for CCCPIR Vanuatu up to the threshold of Euro 2.500.
10. Support with related duties as directed by the Superiors.

Experiences & Qualification:

• At least 4 - 6 years’ experience in financial management with good familiarity on procurement and acquittal procedures.
• Minimum requirement of a Diploma in Administration, Finance, and/or Business Management.
• Proven experience in carrying out office administration tasks.

The following attributes will be desirable:

• Expertise in office administration and familiarity with finance and accounting principles and processes
• Excellent command of MS-Office and communication skills (written and oral)
• High level of integrity, credibility and confidentiality
• Fluent in spoken and written English and Bislama
• Experience with international working environment desirable

Our offer:

Remuneration package to commensurate with qualifications and experience.

To source full TOR, you may download from the NAB Portal: www.nab.vu or by collecting an Information Package from the Receptionist, GIZ Office of Ministry of Climate Change Adaptation, Numbatu, Port Vila.

All applications including detailed CV with details of 3 referees and accompanying documents should be marked” VACANCY – Finance & Administration Officer-CCCPIR, Vanuatu-SPC/GIZ” and sent by email to Christopher.Bartlett@giz.de or handdelivered no later than 4.00p.m 28 July, 2017 to the GIZ Office, Ministry of Climate Change, Numbatu, Port Vila.