Administration Assistant, Project Management Unit

ADMINISTRATION ASSISTANT

The Administration Assistant will provide administrative support and logistical assistance to the Climate Change and Disaster Risk Reduction Project Management Unit for meetings, workshops and climate change and disaster risk reduction activities.

The Assistant will be responsible for the following tasks:

1. Organise meetings and appointments for staff of the NAB Secretariat- PMU 
2. Prepare NAB meeting rooms, type and circulate agenda and invitations, organize catering, minute taking and any other duties related to NAB or Secretariat meetings
3. Assist in logistical arrangements for workshops held within Port Vila and nationally, including but not limited to arranging flights, per diem payments, venues, catering, contacting participants for meetings, and organising transport
4. Telephone, email or otherwise contact partner organisations as requested by project staff
5. Support other NAB Secretariat- PMU  staff in regards to finance & procurement for events
6. Manage incoming/outgoing correspondence and communications of the NAB Secretariat- PMU 
7. Manage filing & archiving of reports and materials of the NAB Secretariat- PMU 
8. Printing, photocopying and stapling information packs
9. Any other duties as reasonably requested by Supervisor and project staff

Criteria:  Completion of Year 13; 2-3 years’ experience in administration and event logistics/organising, including payments; computer skills; a driver’s licence; and proficiency in Bislama and English.

Remuneration:  A fortnightly rate consistent with Government of Vanuatu pay scales.

Duration:  Full time, immediate start to January 2014

Engagement is subject to final approval of EU-GCCA funding. Terms of Reference are available on the NAB and VMGD websites or from Kathy Kanas at kkanas@meteo.gov.vu. Interested applicants should send their application letter addressing the Terms of Reference, resume and name and current contact details of two referees to Kathy Kanas via email, or post to VMGD, PMB 9054, Port Vila, Vanuatu, by 4:00pm Monday 19 November, 2012.